Migrated from eDJGroupInc.com. Author: Greg Buckles. Published: 2015-09-13 20:00:00Format, images and links may no longer function correctly. 

With so many of our global corporate clients moving to Office 365, I follow Microsoft announcements and releases closely. Buried in the SharePoint Server 2016 comments by Bill Baer, senior technical product manager, was the capability to perform “proximity scans” of SharePoint documents for PII, PHI and other query criteria to take actions. This functionality includes 51 “out of the box” templates for SSNs, CC #’s, etc. for Office 365 and on premise SharePoint implementations with the latest release pack. I fought to put this kind of ‘auto categorization’ functionality into enterprise archive products back in my own product management days. We saw little uptake because customers were not ready to ‘own’ classification and taxonomy. Maybe Microsoft has waited long enough for the customers to catch up to the technology. What is fascinating is how MS views this functionality as ‘eDiscovery’ vs. information governance. In the long run I believe that they are indeed one and the same thing, but we are talking decades down the road. MS has some very sharp people tackling eDiscovery in their legal department. That expertise may not have disseminated through the PM or PMM teams as yet. Maybe I am just being too picky. After all, the real solution to eDiscovery burden lies in the ESI lifecycle. 

Greg Buckles wants your feedback, questions or project inquiries at Greg@eDJGroupInc.com. Contact him directly for a ‘Good Karma’ call. His active research topics include analytics, mobile device discovery, the discovery impact of the cloud, Microsoft’s Office 365/2013 eDiscovery Center and multi-matter discovery. Recent consulting engagements include managing preservation during enterprise migrations, legacy tape eliminations, retention enablement and many more.

Blog perspectives are personal opinions and should not be interpreted as a professional judgment. eDJ consultants are not journalists and perspectives are based on public information. Blog content is neither approved nor reviewed by any providers prior to being posted. Do you want to share your own perspective? eDJ Group is looking for practical, professional informative perspectives free of marketing fluff, hidden agendas or personal/product bias. Outside blogs will clearly indicate the author, company and any relevant affiliations. 

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