eDJ Migrated

A lot of my week has been spent on calls prepping the ‘Using eDiscovery Technologies’ track of the Carmel by the Sea eDiscovery Retreat next week. When Chris LaCour first recruited Barry and I to create focus tracks, I loved the idea of a small, relaxed retreat where attendees could really interact with the speakers. I thought of it as the antithesis of the typical Legal Tech experience; crowded, commercial, chaotic. George Socha, Browning Mareen, Barry Murphy and myself collaborated to come up with four focus tracks, each with four sessions over the three days. I managed to hand over the ‘Defining the eDiscovery Platform’ to Kevin Stehr of Lexis Nexis to develop and moderate, but that still left me three sessions to wrangle with. I am pleased with my panelists and the materials that should be finalized early this week. I know that the retreat is a small venue and it may be hard to convince your management that you really will be learning about eDiscovery rather than hitting the links, but I see this as an excellent west coast opportunity to get quality content and real discussion from experts, judges and your contemporaries.

I’m happy to announce that a new report I authored with Kevin Esposito is now available on our site: Managing eDiscovery As a Repeatable Business Process. It’s been a hot topic lately as corporations seek to control costs and get out of the vicious cycle of reactive collections. Today, most organizations manage eDiscovery on a matter-by-matter basis, stuck in a reactive nightmare that plays over and over. This approach is both costly and risk-laden. Organizations do not have the time, internal skills or tools required to cull down collected data sets. This results in unnecessarily expensive third-party data processing and legal review. The matter-by-matter approach also leads to inconsistencies in how the same data is treated across matters. Multiple handoffs and increased movement of data from application to application and vendor to vendor raises the chances for spoliation and the potential for negative repercussions such as sanctions.

A couple weeks back I wrote a piece on the Commission on the Leadership Opportunity in U.S. Deployment of the Cloud (CLOUD2) looking at what the U.S. could do to encourage global companies to adopt U.S. based cloud providers. I enjoyed speaking to the international working group on potential eDiscovery concerns with cloud providers. The group is analyzing the issues and creating innovative recommendations for the Obama administration. Their work just got a bit harder as Microsoft’s UK Managing Director Gordon Frazier admitted to ZDNet that EU data stored in Office 365 could be accessed by U.S. government under the U.S. Patriot Act. This should not be a surprise to anyone who has watched the debates over government internet monitoring programs like Carnivore and NarusInsight. It apparently was a surprise to members of the European Parliments who are now demanding answers.

On its first day, the Carmel Valley eDiscovery Retreat has been a refreshing change of pace from most of the other legal technology shows. The location is both beautiful and serene; it’s most certainly not frenetic like LegalTech. The mix of attendees is a nice one – there are corporate folks, law firm partners and associates, vendors, and independent consultants. That mix provides for lively debate and a rich variety of perspectives.

While moderating CLE sessions at the Carmel Valley eDiscovery Retreat this week, I received multiple emails from clients and contemporaries drawing my attention to the breaking scandal around the erroneous web cache forensic reports in the Casey Anthony trial. As it happens, one of my sessions with Herb Roitblat and Jason Velasco was “Validation Testing - Defending Your eDiscovery Process”. I have not been able to get a more detailed analysis of the exact issue with the CacheBack software used by John Bradley (the designer) as yet. The primary problem was that his initial analysis showed that someone on the Anthony residence computer had run searches for “Chloroform” 84 times when it was later determined that this had happened only one time. This is a good example of how even the best intentioned and experienced user can come up with erroneous results in unusual or unanticipated circumstances.

Although none of the principals involved want to speak on the record, I managed to get some detailed information on the technical issues. Consider this a Part 2 to my blog on the discrepancies raised by the defense between the initial police report using Digital Detective’s NetAnalysis of 1 visit and the subsequent SiQuest CacheBack report of 84 visits related to chloroform from the Anthony family computer. The NY Times article does a good job of the event timeline, so I am just going to focus on the deep geek details. All of this centers around the parsing and extraction of Google searches and site visitations from the Firefox 2 browser history. Firefox Versions 1 & 2 used a rather unique and problematic database file coined “Mork” after the quirky TV alien ‘Morky & Mindy’ TV show.

It seemed like every single presentation I was in at the Carmel Valley eDiscovery Retreat last week contained the term “reasonable.” Most speakers, myself included, had to position responses to questions as “do what is reasonable for your organization.” As a consultant, it feels like a cop-out to say something like that because it’s essentially saying, “it depends,” and that’s just such a typical consultant thing to say. Reasonableness, though, truly does depend. It depends on the organization and it depends on the matter.

Migrated from eDJGroupInc.com. Author: . Published: 2011-07-28 15:07:48  We had an amazing week time last week at the Carmel Valley Retreat.  Chris LaCour did an excellent job of putting together a program that was both relaxing as well as informative.  I’m looking forward to watching this program evolve over the coming years.Now that we are past that event, we are now in the swing [...]

The breaking Casey Anthony forensic story has delayed my recap of the first Carmel Valley eDiscovery Retreat last week. Luckily, Barry Murphy managed a good post on day one. Chris LaCour, the event organizer, deserves congratulations for breaking the LTNY event mold. He dared to plan a small scale interactive format heavy with experts in a beautiful venue that encouraged open social dialogue. He recruited Browning Marean, George Socha, Barry Murphy and myself to create focus tracks featuring cutting edge topics for the panelists to debate. This was not the typical sponsor driven marketing messages, but real discussion that actively engaged the audience. I moderated three of my CLE sessions and passed the microphone to Kevin Stehr of Lexis Nexis for the “Defining the eDiscovery Platform” session. The participating providers generally limited themselves to sponsoring meals and social events, which kept the event relatively free of the marketing madness that has dominated the big NY show. I hope that this retreat signals that the eDiscovery market is willing to consider alternative academic, market and social events.

Is information governance on your radar screen? It’s certainly on ours. For the past several months, eDJ has been conducting an information governance survey with Barclay Blair of ViaLumina, Ltd. Analysis of the results is ongoing – the first report will be out in September and we’ll have a webinar on the topic September 15, 2011 at 1pm ET / 10am PT. The data is teaching us a lot about the topic; we’ll use the data to put some definition around the term and provide some recommendations on how to gain real value through information governance.